Great Coffee. Messy Numbers.
Investments you're not sure you'll get back. Margins that don't add up. Costs that creep up without you noticing. More hours and better coffee won't fix this. Clear numbers and well designed systems will. CaffeOS gives you both, before you open your café and every day after.
Welcome to CaffeOS.
The problem
Every day, specialty coffee shops run into the same obstacles. It isn't a lack of talent or of good coffee. The numbers just aren't clear, before opening or after.
How much do you actually need to invest?
You don't know how much you need to invest or what it will cost to run each month. And the costs people forget are the ones that hurt most.
Does that machine fit your volume?
You buy equipment you don't need, or that doesn't fit what you'll actually sell. Thousands of euros you won't get back.
Do your prices cover your costs?
You open with prices set by gut feeling and discover in the first months that they don't cover your costs.
Do you really know whether you're making money?
Margins that look fine but sit below the minimum viable. Products you think are profitable but are dragging you down. It's not your fault: nobody taught you how to work it out.
When did you last check your drink costings?
Coffee, milk and rent go up while your menu prices stay the same. By the time you see it in the accounts, you've been losing margin for months.
How much money slips away each month without you noticing?
Poorly tracked coffee waste. Inconsistent recipes. Small leaks that, added together, eat into your margin every month.
It's not drama. It's a pattern. The mistakes that sink a café are almost always the same, and they almost always show up in the numbers first.
CaffeOS
Investment, equipment, premises, fit-out, cost per drink and when you'll earn it back. Real numbers before you spend a cent.
Margins per drink, costs that rise without warning and a connection to your POS. Your day to day numbers, in your pocket.
What you plan in Build becomes your starting point when you open.
A tool that makes the numbers of your specialty coffee shop make sense. Before you open, CaffeOS Build shows how much you'll invest, what each drink costs you and when you'll earn it back. Once you're open, it covers margins, costs and day to day sales.
The CaffeOS Build beta is coming soon. Join the waitlist and, if you're about to open, you'll get an invite to try it before anyone else. The part for cafés that are already open comes later. If you already run one, CaffeOS will let you know as soon as it's ready.
For anyone about to open a specialty coffee shop, and for owners who are already open and want to understand their margins. It won't teach you to make coffee. It helps your business turn a profit.
Yes. CaffeOS starts in Spain and the rest of Europe, and cost ranges (rent, fit-out, equipment) will be adjusted for each country over time.
No. CaffeOS is software: you enter your project's or your café's data and see your numbers. No recorded videos, no generic templates.
It's only used to contact you about CaffeOS. It isn't shared with brands or suppliers.
Waitlist
The CaffeOS Build beta is coming soon. We're looking for people who are genuinely about to open a café to try it and share what's missing. If yours is already open, join too and CaffeOS will let you know as soon as it's ready for you.
Thanks, . If you're opening in the next few months, you'll get an email as soon as the CaffeOS Build beta is ready so you can try it. In the meantime, you can follow along on Instagram: @caffeos.
Thanks, . You'll get a message as soon as CaffeOS for open cafés is available. In the meantime, you can follow along on Instagram: @caffeos.